Accounts Payable and Assistant Office Manager

Mount Vernon, OH Career Order

Posted: 10/06/2020 Employment Type: Direct-Hire Industry: Office Services Clerical Job Number: 000040Q1 Pay Rate: 30000.00

Job Description

The Accounts Payable and Assistant Office Manager fills a critical role, often the first point of contact for employees, customers and vendors. This individual will impact customer service, administrative, financial and communication elements of the organization. You will be the voice and face of the organization to many people.

Do you enjoy being heavily involved in the day-to-day successes of a small organization, and are willing to run errands as well as make important decisions? Read on about this important role for a growing, well-established, family-owned Knox County business!

As a dedicated team member with long-term ambitions, you will be drawn to the opportunity to contribute immediately to support the firm's growth, and the plan to help you grow into the next logical step in your career within 2-4 years.

--Provide exceptional support to alleviate and smooth the administrative tasks in the office, by executing simple tasks independently and complex tasks with modest supervision

--Help ensure that the office runs efficiently (productivity, speed, cost and quality) and that employees have what they need to be successful

--Learn, help improve, and document the processes used to identify, execute, and store administrative decisions and financial transactions

--Make sure that customer/vendor/employee/regulator inquiries, comments and complaints are addressed, directed and documented properly

--Create and support an office environment that remains friendly, professional, clean and safe, while operating within budget

Task coverage includes (but is not limited to)
--Customer and vendor contact (in-person, phone, emails, faxes, letters/mailings)
--Accounts Payable, General Ledger, bookkeeping
--Office supplies and inventory management
--Filing and organization
--Office management and backup
--Safety training and other recordkeeping compliance
--Administrative duties and backup
--Report creation/support

--Review and process the work, requests and documentation of employees to ensure productivity, timetables/deadlines, and company standards are met
--Answer and make/send telephone calls and emails, handle visits from current and prospective customers, vendors and clients, and direct individuals to relevant staff members
--Monitor office supplies and research/order new stationery, furniture, appliances and electronics/equipment (as required and approved)
--Organize employees and/or outside maintenance contractors to keep the office clean and safe and ensure its appliances/equipment are in good working order
--Assist with sales and marketing activities, including aid in the creation, execution and delivery of sales collateral, bids/quotes, contracts, reports to management, social media postings and other supporting materials
--Report progress and obstacles to supervisors and senior management through verbal and written reports, and work with team members to improve office operations and procedures
--Provide backup/support to the Office Manager and the senior leadership team

--Strong written and verbal communication skills
--Hands-on experience with office machines
--Excellent time management skills and ability to prioritize work
--Organization and the ability to multitask
--Flexibility to adjust to new tasks
--Strong interpersonal skills to interact positively
--Attention to detail
--Familiarity with Microsoft Office software
--Understanding of accounting, payables, receivables and bookkeeping
--Reliability, dependability, personal maturity and team-focused attitude
--Self-starter and team player
--Confidentiality and discretion

--HS diploma or GED; major plus would be certification or college degree in business
--prior success in an office (finl asst, admin asst, receptionist, office asst)

Meet Your Recruiter

Shannon Staffing

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